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Series 2 - Board of Directors

 Series

Scope and Contents

This series covers the records of the Columbus Kiwanis Club from 1920 to 2014 with a few gaps. From 1920 through 1936 the Board met once a week, just after the weekly luncheon meeting of the members. During the years 1937-1938 they met twice a month. Beginning in 1940 they began to meet once a month. Special called meetings occurred from time to time, if needed. The Board appointed the members of both ad hoc and standing committees, approved budgets and proposed projects, and approved or disapproved membership applications, among other executive functions. Types of records generated by the BoD might include announcements of the monthly and called/special meetings, agendas and the minutes. There is some duplication between this series and Series 6 which included the Annual and Monthly Club Achievement Reports and other periodic reports required by the state and national level Kiwanis organization, including copies of the BoD monthly meetings minutes, summery membership information, summary financial reports, committee activities and other types of statistical and narrative information. [Processor’s note – even though some of these achievement reports and annual reports are dated after the period covered, they are filed at the end of period to which they apply. Thus if the annual report for 1949 was completed in January of 1950, it would be filed in the folder titled BoD-Reports and Resolutions, 1949.] The summery monthly reports of committee chairs, as well as club resolutions whether passed by the Board or in the weekly membership meetings, are filed in the separate folder after the minutes.

Dates

  • Creation: 1919 - 2000

Creator

Extent

From the Collection: 49 Cubic Feet

Language of Materials

From the Collection: English

Processing Information

Please note that in some year’s committee reports, resolutions and selected correspondence were attached to the minutes of the BoD. In other years, such items were filed separately. For the sake of consistency, all committee reports, including financial statements, are filed in the Committee Reports & Resolutions folder following the BoD folder. Letters and other documents mentioned, including routine requests from members for leaves of absence as well as letters of resignation, are filed in Series 5 – Correspondence. From 1920 until 1935 the Board of Directors meet weekly, just before the Weekly Luncheon Meeting. From 1936 through 1937 they met twice a month. From 1938 on, they met monthly, with occasional called meetings as needed.

If present, a list of officers, committee chairmen and the annual budget is placed at the beginning of the folder.

Repository Details

Part of the Columbus State University Archives and Special Collections Repository

Contact:
4225 University Ave
Columbus Georgia 31907 United States